Ealing Rugby Club

VI: Statutory Procedures

20 Registered Office

20.1 The registered office of the Club shall be at the Ground or at such other location in England as the Committee may from time to time otherwise determine.

20.2 Notice of any change in the situation of the registered office shall be given by the Secretary to the FSA within fourteen days after the change.

21 Use of the Name of the Club

21.1 The name shall be kept painted or affixed in a conspicuous position and in letters which are easily legible on the outside of every office or place in which the activities of the Club are carried on.

21.2 The name shall be stated in legible characters in all business letters of the Club, in all notices, advertisements and other official publications of the Club, in all bills of exchange, promissory notes, endorsements, cheques and orders for money or goods purporting to be signed by or on behalf of the Club and in all bills, invoices, receipts and letters of credit of the Club.

21.3 Save with the authority of the Committee, the name of the Club shall not at any time be used by any Member in any document or advertisement issued or published by, or on behalf of or with the authority of that Member in such a way as to indicate or imply that such document or advertisement was issued or published by or on behalf of the Club or the Committee.

22 Seal

The Club shall have its name engraved in legible characters on a seal which shall be kept in the custody of the Secretary and shall be used only under the authority of the Committee which may determine who shall countersign any instrument to which the seal is affixed and unless otherwise so determined it shall be countersigned by any two of the Officers.

23 Register of Members

23.1 The Club shall keep at its registered office a Register of Members and Officers in which the Secretary shall enter the following particulars:

23.1.1 The name and address of each Member.

23.1.2 A statement of the share held by each Member and the amount paid therefore.

23.1.3 A statement of other property, if any, in the Club held by each Member whether in loans or otherwise.

23.1.4 The date on which each Member was entered into in the Register as a member and the date on which a Member ceased to be a Member.

23.1.5 The names and addresses of the Officers of the Club with the offices held by them respectively and the date on which they assumed and left office.

23.2 The Register of Members and Officers shall be so constructed that it is possible to open to inspection the particulars entered pursuant to Rules 23.1.1, 23.1.4 and 23.1.5 without also opening to inspection the other particulars entered in the Register.

24 Inspection of Books

All members and persons having an interest in the funds of the Club shall be allowed to inspect their own accounts and the particulars entered in the Register of Members and Officers other than those entered under Rules 23.1.2 and 23.1.3 at all reasonable hours at the registered office of the Club subject to such regulations as to the time and manner of such inspection as may be made from time to time by a resolution passed at a General Meeting.

25 Annual Return

25.1 Every year not later than the date provided by the Act or where the return is made up to the date allowed by the FSA not later than seven months after such date the Secretary shall send to the FSA the annual return in the form prescribed by the FSA relating to the affairs of the Club for the period required by the Act to be included in the return together with a copy of the Financial Statement of the Club with the report of the Auditors where applicable thereon for the period included in the return and a copy of each balance sheet made during that period and the Report of the Auditors where applicable on that balance sheet.

25.2 A copy of the latest annual return shall be supplied free of charge on demand to every member or other person interested in the funds of the Club.

26 Publication of Accounts

The Club shall keep a copy of the last balance sheet for the time being together with the Report made by the Auditors where applicable thereon always hung up in a conspicuous place at its registered office.

27 Registration

These Rules shall take effect on and from the date of their registration pursuant to and in accordance with the provisions of Section 2 of the Industrial and Provident Societies Act 1965.

28 Dissolution

In the event of it becoming necessary for the Members to discontinue the activities of the Club and to dissolve the Club under the provisions of the Act, any surplus assets remaining after discharge of debts and liabilities shall not be paid to or distributed among members but shall be given or transferred to the Union or the Middlesex Rugby Football Union or any club affiliated thereto or divided in any proportions among any of such bodies or clubs in order to further the provision of facilities for playing the Game and such application of surplus assets shall be determined by a General Meeting of the Club at or before the time of dissolution or otherwise by the Middlesex Rugby Football Union.